Privacy Policy

Who we are

Our website address is:

We may be contacted at for further inquiries.

What personal data we collect and why we collect it


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. As with any website, visitors can download and extract any location data from images on the website.

Contact forms

When visitors contact us we retain user IP addresses to help spam detection for one week, at which point these data are erased. Your name and email address will be retained for member service purposes only and will not be used for marketing purposes by ourselves or third party services.

Registration and profile forms

When a user registers with the website and creates a profile we collect their name, email address, institution, country, and collaborator focus. A user may choose to provide a biography description and links to their own website, their Twitter account, or their Google Scholar profile. We use this information to help identify on which disciplines collaborators are focused, to provide information to registered users to find other users in the network with whom to collaborate, and to contact the network with new updates and project initiatives. This information is stored indefinitely and may be exported and/or deleted upon request by the user.


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Security logs

The IP address of visitors, user ID of logged in users, and username of login attempts are conditionally logged to check for malicious activity and to protect the site from specific kinds of attacks. Examples of conditions when logging occurs include login attempts, log out requests, requests for suspicious URLs, changes to site content, and password updates. This information is retained for 60 days.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Who we share your data with

We do not share your data with anyone. Your data are stored on servers in Canada and are not shared with or sold to third party service providers.

If you request a password reset, your IP address will be included in the reset email.

Visitors who register an account will have their email addresses viewable only to other registered and approved members of the website.

When running Security Check, will be contacted as part of a process to determine if the site supports TLS/SSL requests. No personal data is sent to as part of this process. Requests to include the site’s URL. For privacy policy details, please see the iThemes Privacy Policy.

EWWW Image Optimizer does not store any personal data nor share it with anyone. This is an image compression service to enable faster loading of the website.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website, we also store the personal information they provide in their user profile indefinitely. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

Security logs are retained for 60 days.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

This site is part of a network of sites that protect against distributed brute force attacks. To enable this protection, the IP address of visitors attempting to log into the site is shared with a service provided by For privacy policy details, please see the iThemes Privacy Policy.

Ultimate Member does not send any user data outside of your site by default.

Additional information

How we protect your data

We monitor website activity with anti-malware, spam bot, and data breach protection software. Visit Sucuri Security and iThemes Security for more information regarding the security offered by these plugins. The WordPress Security Team vets plugins and other features for security vulnerabilities and we regularly update features to ensure up to date security.

The website and its user data are stored on servers in a monitored and guarded facility by the website host, Caorda. This facility is based in Victoria, Canada.